When property managers take over a facility, whether they are looking after commercial, industrial or residential roofing, we highly recommend they create a roof asset management plan. This generally means having all of the following information in one convenient place:
In short, when a property manager knows what happened on the roof in the past and knows its projected life, scheduling a program of repairs, re-roofing and budgeting become much easier.
Once all these things are in hand, a property manager is able to create a timeline for future repairs, as well as a budget that will accommodate all future roofing needs. The roofing plan should be reviewed and updated annually, especially as the cost of materials and labor change. In addition, unexpected damage must be taken into account.
The good news is that property managers don’t have to tackle this mound of paperwork all by themselves. Many professional roofing contractors can recommend a software program that will document and record services, quotes, photographs, and other key information. However, what property managers should be looking for is a program with the following abilities:
Depending on your software, the roofing asset management program may be part of a larger program that tracks all aspects of facility. Conversely, some contractors (including Global Roofing Group (fka Roofing Southwest)) actually offer a roof asset management program as part of their service plan.